Microsoft Licensing

Microsoft licensing that saves you money

Stop paying for Microsoft 365 licences you do not use. As a Microsoft Cloud Solution Provider, Next2IT does more than resell licences. We actively manage, optimise and right-size your Microsoft estate to eliminate waste. Our Auto Scale technology, monthly optimisation reports and quarterly Azure reviews keep you on the most cost-effective configuration, included as part of your CSP service.

How Auto Scale works

Auto Scale runs through five stages that keep your licensing tied to real usage:

1. Continuous usage monitoring. It connects to your Microsoft 365 tenant through secure APIs and tracks licence assignments, sign-in activity and feature usage in the background.
2. Intelligent analysis. It flags accounts inactive for 30 days or more, identifies users on an E5 licence who only use E3 features, and spots duplicate or orphaned assignments.
3. Automatic adjustments. When users leave, their licences are reclaimed automatically; when people join, licences are provisioned, so you never pay for accounts that are no longer in use.
4. Monthly reports. You receive a clear report each month showing unused and underused licences with the cost impact of each.
5. One-click actions. When a recommendation makes sense, you approve it and the platform applies the change cleanly, with no service disruption.

You stay in control throughout. The result is licensing that tracks your actual usage rather than drifting out of date.

What you save

Active management makes a measurable difference to spend:

• 15 to 30% savings in the first quarter as unused and underused licences are removed
• Typically £2,000 to £10,000 or more a year depending on the size of your estate
• 20 to 40% Azure cost savings from quarterly right-sizing and Reserved Instance reviews
• CSP migrations complete within 2 to 4 weeks, transparent to your users

As a worked example, an organisation spending £50,000 a year on Microsoft 365 and £30,000 on Azure typically recovers between £12,500 and £32,000 a year. Monitoring, reporting and optimisation are all included in your CSP service at no extra charge.

What we provide

Microsoft 365 licensing. The full portfolio, including Business Basic, Standard and Premium, E3, E5, frontline plans, Exchange Online, Teams and add-ons, with the right SKU matched to each user role.

Azure consumption management. Detailed spend analysis, budget alerts and cost allocation, with Reserved Instances and Azure Hybrid Benefit applied where they help.

Quarterly Azure optimisation. Reviews covering VM right-sizing, idle resources, Reserved Instance opportunities, storage tiering and security posture, with costed recommendations.

Software and Windows licensing. Windows Professional and Enterprise, Office perpetual licences, SQL Server, Windows Server CALs and more, kept compliant and cost-effective.

Monthly optimisation reports. Clear reports highlighting unused and underutilised licences with cost impact and one-click implementation.

Migration support. A smooth move from your existing CSP, including tenant assessment, licence mapping and subscription transfer, transparent to your users.

Why Next2IT as your CSP

Many CSPs simply resell licences at margin. We have built technology and processes that actively reduce your costs and keep you paying only for what you use. You pay Microsoft’s standard CSP pricing, with no platform fees, per-user charges or consulting fees for optimisation. Our model is aligned with yours: we succeed when you save. With Microsoft-certified specialists, full billing transparency and a seamless migration process, we become your strategic licensing partner rather than just a billing relationship.

Get a free licensing assessment